Finance & Admin Coordinator

Aug 30, 2017 04:20 pm

Swisscontact - Bangladesh Company Name: Swisscontact - Bangladesh

Job Title: Finance & Admin Coordinator

Job Type: Full Time

Job Category: Accounting/ Finance

Deadline: 16 Sep,2017

Educational Qualification:
    Masters' Degree in Accounting, Business Administration, or Finance.


  • At least 5 year(s)


  • Works independently, is a team player, and possesses strong leadership and management skills.
  • Proficient in written and oral communication skills both in Bangla and English. Communicates clearly with internal and external stakeholders.
  • Possesses strong negotiation skills.
  • Works with trustworthiness and integrity and is committed to Swisscontact's core values.
  • Operates effectively under stressful situations.
  • Demonstrates awareness and sensitivity to gender and diversity.
  • Possesses sound analytical and problem solving skills.
  • Minimum five years' experience with focus in financial management and accounting in an NGO, preferably INGO.
  • Sound understanding of donor policies and procedures.
  • Sound understanding of internal and external audits.
  • Knowledge of accounting software.
  • Proficient in MS Excel and excellent working knowledge of computer applications like MS Office, MS Outlook etc.


Other Opportunities:
Job Location



Instruction :
Application details: Detailed terms of reference and application form can be downloaded from our website : . Please email your application along with a cover letter (elaborating your competencies that you think make you a suitable candidate for the position and expected salary) to You can also submit your application at Swisscontact, South Asia Regional Office (SARO), House 19, Road 11, Baridhara, Dhaka 1212 addressed to Head of Operations. Please mention Name of the Position applied for in the 'subject' line of your email or on top of the envelope. Only short-listed candidates will be called for interview.

Application Deadline : Sep 16, 2017


Job Detail:

Job Context
Duration : Initially 1 year, renewable
Reports To : Team Leader of the project
Purpose of the Job: The Finance and Admin Coordinator will lead and further develop an internal team to ensure smooth anagement of the financial and administrative functions of the project. The Finance and Admin Coordinator will be a member of the management team of the Project and will report to the Team Leader.
Job Description / Responsibility
Overall: Develop a Project Implementation Manual (PIM) in consultation with project Team Leader and Head of Operations, Swisscontact Bangladesh. Ensure that the PIM is in line with Swisscontact's directives for proper, fair and transparent business conduct such as Guidelines for Local Bookkeeping and Financial Management, Project Management, Internal Controls, Code of Conduct and that these are adapted to local and donor requirements.
Ensure financial accounting is in compliance with the requirements of Swisscontact, SDC and local authorities such as the relevant ministries and the tax authorities.
Ensure financial internal controls are in place and adhered to.
Ensure compliance of program expenditures with approved budgets; ensure the consistency, inclusion and accuracy of costs and that they comply with agreed policy and practices for sub-contractors and partners. Keep project management abreast of the project's financial status; communicate critical matters and issue timely recommendations to project management for corrective actions when required
Maintain systems for program budget monitoring and tracking that include financial and contractual data. Ensure cash flow and its forecasting is adequate to the Project requirements; ensure proper cash flow management.
Analyze financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate and present financial reports to project management and SDC; oversee all financial project accounting and ensure it is in time.
Lead and coordinate internal and external audit processes in line with the requirements of Swisscontact, SDC, and the local authorities; liaise with external auditors.
Carry out the procurement and quality control of goods and services from consultants and suppliers.
Ensure procurement is in line with PIM and donor regulations.
Partner/Contract Management:
To formalise the overall arrangement, the Finance and Admin Coordinator will assist the team leader in drawing partnership agreements with the implementing organisations, outlining the expected results, key milestones and financial management and reporting structure.
Ensure that the implementing partners put in place robust and appropriate financial management and reporting systems to mitigate any possible fiduciary risks.
Advise implementing partners on financial administration, procurement and corresponding reporting issues to ensure full compliance with SDC financial administration and procurement standards and guidelines
Assist the program team in monitoring the implementation progress of partners against the milestones
The Finance and Admin Coordinator will be responsible to assessing the resource requirement, fund disbursement and financial monitoring.
Assist the implementing partners in preparing corresponding budgets for the planning documents like the first annual operational plans with milestones with cut-off dates during the Inception Phase
Assist the Team Leader in review corresponding budgets against the operational plans to assess the appropriateness of the requested resources and the key milestones proposed by implementing partners for final decision by SDC.
Assist the team leader in preparing a milestone-based payment schedules for the implementing partners
Analyze the training needs and develop the capacity of finance staff of projects partners; support them with the introduction and improvement of processes, procedures and tools for transparent and efficient financial management and monitor their conduct.
General Administration and Logistics:
Manage all office facilities;
Manage the vehicles and travel
Provide administrative support to management and project team; and
Manage relationships with all suppliers as required
Personnel Administration:
Conduct recruitment, induction and staff separation as per PIM
Develop and oversee project staff payroll and benefits administration, ensuring accurate and timely payroll disbursements;
Conduct performance evaluation of admin and finance staff and prepare reports and recommendations;
Provide on-the-job training and mentoring to admin and finance staff;
Regulatory Compliance:
Assure projects compliance with relevant laws and regulations; and
Oversee the preparation and timely completion of all required governmental forms and reports.
Other Duties and Responsibilities:
Ensure mutual learning, sharing and collaboration with the technical units of the Project in order to assure consistency in the implementation of systems and procedures.
Conduct any other task assigned by team leader.