Administration Officer

Aug 30, 2017 04:18 pm

Swisscontact - Bangladesh Company Name: Swisscontact - Bangladesh

Job Title: Administration Officer

Job Type: Full Time

Job Category: NGO/Development

Deadline: 16 Sep,2017

Educational Qualification:
    Bachelor's degree in Management, HR or Business Administration


  • At least 1 year(s)


  • Preferably 1 year experience in HR/Administration, freshers with good academic background in HR and strong motivation can also apply
  • Proven excellent proficiency in MS Office, especially word, excel and PowerPoint
  • Excellent communication in English and Bangla.
  • Strong analytical and organisational skills, and proven reporting skills.


Other Opportunities:
Job Location



Instruction :
Application details: Detailed terms of reference and application form can be downloaded from our website : . Please email your application along with a cover letter (elaborating your competencies that you think make you a suitable candidate for the position and expected salary) to You can also submit your application at Swisscontact, South Asia Regional Office (SARO), House 19, Road 11, Baridhara, Dhaka 1212 addressed to Head of Operations. Please mention Name of the Position applied for in the 'subject' line of your email or on top of the envelope. Applications must be submitted on or before 16 Sep 2017. Only short-listed candidates will be called for interview.

Application Deadline : Sep 16, 2017


Job Detail:

Job Context
Duration : Initially 1 year, renewable
Reports To : Finance and Admin Coordinator of the project
Purpose of the Job: This position will provide administrative support to the core project team as well to the short-term experts
Job Description / Responsibility
Human Resources Management:
Ensure all HR processes are in place and up-to-date as per the employee manual
Update personnel files of all project Staff
Keep track of leave record
Update HR inventory
Prepare job advertisements and circulate in local newspapers and job portals as per requirement
Short list applicants, communicate with applicants, organize written test and interviews
Conduct reference checks and document recruitment process
Manage on boarding of new staffs according to staff initiation protocol and organize orientation programs
Hire consultants and issue consultancy contracts
Monitor performance appraisals and send reminders for appraisal
Conduct contract and termination process of all staff as per the decision of superior
Ensure proper induction on HR issue to all new staff
Ensure timely annual appraisals and contract renewals
Manage project staff's insurance policy (life and medical insurance)
Procurement and Inventory Management:
Procure fixed assets, stationery, print materials and other materials as per project requirement
Maintain stocks of fixed asset and office supplies
Liaise with different vendors
Travel Management:
Ensure air ticketing for national/international staff and consultants following project manual
Assist in hotel reservations for staff, guests and visitors of the project
Provide visa support to staff and consultants
Manage and maintain the project vehicles and its drivers
Logistic support and event management:
Provide logistic support for meeting/seminar/workshop in booking venues and food; and purchasing print materials for events
Initiate and monitor repair and maintenance for office building, furniture and equipment and project vehicle
Keep records of all original MoUs, contracts, rental deeds, and insurance documents
Other Duties and Responsibilities:
Any other duties assigned by the supervisor