Admin and Finance Assistant

Aug 10, 2017 12:09 am

International Organization for Migration Company Name: International Organization for Migration

Job Title: Admin and Finance Assistant

Job Type: Full Time

Job Category: NGO/Development

Deadline: 21 Aug,2017

Educational Qualification:
    University Degree in Business Administration, finance and accounting or related fields.

 

Experience:
  • At least 4 year(s)

 

Requirement:
  • Minimum of four years related work experience.
  • Team-work oriented, capacity to work independently; personal commitment, efficiency, flexibility, experience in working effectively and harmoniously with colleagues from varied Cultures and professional backgrounds at all levels.
  • Demonstrated ability to work well under pressure and to keep deadlines.
  • Excellent communication and negotiation skills.
  • High level of computer literacy particularly in Microsoft suite of programs Proven ability to prepare written reports/memorandums and excellent drafting and communication skills in Bangla and English is essential.
  • Experience in riding motor bikes with valid driving license.
  • Understanding of Local Dialect.
  • Work experience with international humanitarian organizations, non-government organizations in a multi-cultural setting.
  • Hands on experience in ERP software.

 

Other Opportunities:
Job Location

Cox's Bazar

Salary Range
    Base Salary: 77,350.17

 

Instruction :
IOM is looking for Admin and Finance Assistant according to the Terms of Reference below. Interested applicants are invited to apply by 21.08.2017 at the latest, referring to the vacancy notice ref. code on the e-mail subject header. 
Candidates with the required qualifications can apply through email by mentioning the reference code SVN-048/2017/S-BD1; Admin and Finance Assistant in the subject line to: [email protected] with the following documents:

Application Letter/Cover Letter
Curriculum Vitae
Personal History Form (PHF) which can be downloaded from the IOM Dhaka website: www.iom.org.bd
Scan copy of Photo

Please ensure that your application is complete with the above mentioned documents. As incomplete applications generate an immense administrative burden for our organization. As a general rule, candidates who have not properly submitted their application with required documents will be excluded from consideration.

Any attempt for persuasion will be considered as a disqualification

ONLY SHORT LISTED CANDIDATES WILL BE CALLED FOR ASSESSMENT

IOM is an equal opportunity employer and women are encouraged to apply.
IOM Offices and vehicles have smoke-free work environment.

Application Deadline : Aug 21, 2017

 

Job Detail:

Job Context
Reference Code: SVN-048/2017/S - BD1
Duty Station: Cox`s Bazar, Bangladesh
Estimated Starting Date: As soon as possible
Classification: G4/01 (UN Salary Scale)
Type of Appointment: Special Short Term
Job Description / Responsibility
Under the direct supervision of the Admin & Finance Officer and under the overall supervision of the Head of Sub Office and in close coordination with the Resource Management Officer (RMO) in Bangladesh, the successful candidate will be responsible and accountable for providing support to on-going administrative and financial activities of IOM Cox Bazar.
The incumbent will be assigned to inter alia, the following tasks.
Disburse payments to suppliers and staff members in Cox's Bazar upon obtaining approval from Head of Sub-office and Country Office.
Verify invoices and ascertain that the equipment, supplies or services that referred to are duly received or provided before proceeding with request for payment.;
Assist relevant programme units in project related procurements in the Cox's Bazar sub-office; Prepare purchase requisition as and when needed.
Prepare request for payments for processing of payable invoices.
Prepare funding requests for IOM Cox's Bazar sub-office and ensure that sufficient funds are available locally. Perform day to day banking duties of the sub office.
Maintain Petty Cash and keep track of payments, receipts and non-cash vouchers; regularly compile data and update relevant units in Cox's bazar and Resource Management Unit in country office.
Maintaining of Cash and accounting files with proper documentation and maintain good filing system in the Admin office.
Maintain personnel file of the staffs and as needed update the leave and attendance records and submit periodic records/data to the country office.
Review expense reports received from the Health unit and provide critical review and highlight any errors in the reports.
Provide and maintain vehicle support to the sub-office. Submit monthly vehicle management report to CO.
Undertake duty travel relating to project/programme activities.
Perform such other duties that may be assigned by the supervisor.