Warehouse Officer

Aug 02, 2017 04:03 pm

CARE Bangladesh Company Name: CARE Bangladesh

Job Title: Warehouse Officer

Job Type: Full Time

Job Category: NGO/Development

Deadline: 12 Aug,2017

Educational Qualification:
  • Bachelor degree in any discipline and having 4/5 years of working experience on warehousing

 

Requirement:

 Core Competencies:  

  • Good knowledge on warehouse procedure including stacking, receiving, dispatching, record keeping and labor handling.
  • Have good computer skills in MS Word, MS Excel and computerized inventory system.
  • Knowledge on multimodal transportation and supply chain management will be added an advantage.
  • Honest, sincere and hardworking; has ability to work in a team.
  • Knowledge in warehousing of PL 480 Title II commodities is an asset
  • Good written and oral communication skills in English and Bengali
  • Ability to work in an adverse condition and capable to deal cross sections people.

Candidates need to be highly motivated and committed to CARE Bangladesh’s vision, mission, and long term development work to significantly improve the lives of the most vulnerable and marginalized. Candidates must be capable of displaying great learning agility, support and encouragement of knowledge sharing across projects, to the ultimate benefit of all of CARE’s mission wide initiatives.

 

Other Opportunities:

This is an interesting time in the development of CARE as an organization which is shifting towards a program approach where it has developed longer-term impact visions to have MORE sustainable changes in the lives of the extreme poor and marginalized. CARE is looking for a Warehouse Officer who will play a key role in the leadership of the Program whilst at the same time building a learning culture that promotes knowledge sharing across CARE and excellence. 

Compensation

Attractive remuneration package will be offered to the really deserving person. In addition, CARE offers PF, Gratuity, Bonus, Leave encashment, Life Insurance, Baby care facilities and working mother benefits etc.

 

Instruction :

Interested candidates meeting the above requirements should apply online through http://www.er-carebangladesh.org/care-recruitment/home on or before August 12, 2017

Note: * Women are particularly encouraged to apply * Any persuasion will disqualify the candidates * All applicants shall be treated equally in the entire selection processes.

 

Job Detail:

CARE works in 95 countries and is one of the world's leading international humanitarian agencies working to help people achieve social and economic well-being while being among the best in their fields. We also put women and girls at the center of our work because we know that we cannot overcome poverty until all people have equal rights and opportunities. We seek dynamic, innovative thinkers to further our mission. If you share our core beliefs that poverty is an injustice; poverty is solvable and together, we have the power to end it then join us. Currently, CARE BD is looking for high potential candidates for its Warehouse Officer Position.

If you are an experienced professional who not only aligns with our values, but also wants to make a difference, develop and inspire others, drive innovative ideas and deliver results – then we are looking for you.

Program Summary

SHOUHARDO III Program is 5 years USAID funded food security program started from October 2015. The aim of the program is to improve gender equitable food security, nutrition and resilience of vulnerable people in target communities in 8 districts and 23 Upazila in Char and Haor regions by 2020. The program will achieve enduring change for over 1.1 million women, adolescent girls, children under five, men, and youth, through a comprehensive development approach that strategically layers, sequences, and integrates technical interventions that meet the immediate needs of the targeted communities while also investing in social, economic and institutional capital to build a foundation for future food security and resilience. The program will be implemented in partnership with local NGOs with technical support from various GoB departments/units, academia and national/international organizations.

Position Title, Location & Contract Duration

Warehouse Officer

1 position, based under CARE Sirajanj Field Office

The duration of the proposed contract is up to June 30, 2020.

I. Job Summary:

This position Warehouse Officer (WO) is designed to perform the SHOUHARDO III Project activities at the warehouse. Warehouse Officer (WO) will ensure smooth operation of the warehouse and is responsible for the overall management and accountability of receipts, storage, dispatches, returns, documentation, accounting and reporting of food commodities in the warehouse(s) in accordance with Donor’s guidelines as well as the organization’s practices and standards. The warehouse Officer should closely monitor and conduct on the job training of the staff under his/her supervision for efficient management of warehouses and also commodities. S/he will sign off all daily, weekly and monthly reports per the reporting formats at warehouse. S/he will also ensure that other requested reports are compiled and submitted to the Commodity Reporting Officer/RCLM in a timely manner.

II. Responsibilities and Tasks:

% of Time

Responsibility # 1: Planning and Accountability:

10%

Assess and plan for storage facilities (primary, secondary and final distribution point levels warehouse) to ensure compliance with donor’s and programs or organization’s requirements before those are selected. Assessment will include, but not limited to, warehouse security, cleanliness and related issues that may affect care and quality of the commodities stored there.
Ensure to secure basic warehouse equipment, supplies and records prior to food arrival e.g., pallets, fire extinguishers, first aid kit, weighing scale, reconstitution materials, stock ledgers and stack cards, etc.
All stakeholders to ensure timely dispatch of commodities according to the distribution plans.
Accountable of maintaining required record keeping for all commodity transactions
Aware of the need to establish warehouse access control mechanism like hold custody of one set of warehouse keys and introduce Warehouse open and close register or visitor register.
Perform the physical counting of stock and audit of warehouse records to ensure that there are no discrepancies between physical stocks and book balance (stack card/ledger balance).
Timely warehouse report submission as per project commodity manual/ guidance.

Responsibility # 2: Warehouse Management

30%

Maintain standard warehouse procedure including stacking, receiving, dispatching and record keeping and labor handling.
Understand the benefit of layout plan for storing different types of commodities taking in to consideration the shelf-life/BUBD (best if used by date) and consumption rate of each commodity as well as access to the loading docks.
Maintain highest measures for the cleanliness of the warehouse and commodities through scheduled plans.
Keep sound knowledge of the processes involved in receipt, storage and dispatch of commodity and ensuring optimal space utilization at the warehouse, FIFO, and need for reconstituted stock to be dispatched on priority.
Regularly monitor stock quality and to segregate damaged commodities, reconstitute, document and report.
Practice integrated pest management, preventive and corrective, procedures as per PERSUAP.
Be familiar with the CARE procurement, administrative, financial policies and follow that in warehouse operation.
Monitor the security Guards performance and documentation
Ensure the USAID compliance in warehouse management.
Participate in physical counting of stock and audit of warehouse records to ensure that there are no discrepancies between physical stocks and book balance (stack card/ledger balance). Discrepancies are to be reported at once to the supervisor.
Ensure double locking system in place and maintained proper records.
Keep oversight on access roads to the warehouse, ensuring the surface is solid and clear of any stagnant water that would cause trucks to get stuck.
Inspect overall warehouse premises to ensure commodity safety i.e. check for roof leaks, drainage, compound fence, fire-fighting and other pertinent equipment, gates, padlocks and lighting and ascertain serviceability. Follow-up and ensure remedial measures are taken as necessary on identified defects and also the security system of warehouse.
Provide necessary training or orientation to labour group on proper stacking and commodity handling.

Responsibility # 3: Inventory and Control

10%

Be well conversant with the GACAP-Generally Accepted Commodity Accountability Principles.
Know how to prepare loss or damage reports to be submitted to the appropriate authorities for follow up action
Maintain commodity records neat, updated and readily available anytime they are needed for review by the CRO, RCLM, Audits, Yearend counting team, visitors as well as key program staff.
Ensure the proper security and access control of the warehouse premises to minimize chances of fraud and/or theft.
Carry out periodic physical inventories and cross-check physical balance with the book balance and also conduct spot warehouse checks in off-hours/weekends/holidays assess security responsiveness/preparedness.

Responsibility # 4: Documentation and Reporting

35%

Familiar with need to document the type, quantity, condition of commodities received at warehouse and FDPs ensuring that the receiving personnel append their signatures on the waybills accompanying the commodities and report back to the Commodity Reporting Officer.
Preparing and submitting commodity reports summarizing all transactions, situations and constraints faced during the reporting period for management actions.
Formulate report submission schedules for the Assistant Warehouse Officer and ensure that it’s followed. Verify accuracy on all warehouse reports before submission.
Establishing commodity dispatching mechanism like ensuring approved commodity release notes have been received before dispatching commodities out of the warehouse.
Be well versed with preparation and documentation of claims against liable persons responsible for loss or damage of commodities between warehouses and the final distribution points as per the donor guidelines and criteria, submit reports to the RCLM and program team for onward submission to regional/CBHQ leadership and donor.
Make plan for receiving and dispatching of the commodity at warehouse and make sure the warehouse space is used properly.
Check receiving and dispatching waybills. Ensure the random weighing and tallying of incoming commodities. Issue the waybill as per DA, while dispatching commodity to FDPs and other WH.
Ensure that transporters are issued with appropriate delivery documents and are aware of the procedures.
Receive and verify transporter’s bill ensuring that appropriate support documents are attached to facilitate payment before submission.

Responsibility # 5: Supervision and Administration

15%

Accountable for the supervision of AWO and all other warehouse team and also the safety of the food commodities in the assigned area of jurisdiction.
Identifying training needs and implement to the extent permitted by the budget.
Set performance standards for the staff working in the warehouse.
Responsible for overall commodity safety in the warehouse i.e. checking for roof leaks, drainage, compound fence, fire-fighting and other pertinent equipment, gates, padlocks and lighting, etc..
Know how to coordinate transport requirements with logistics department in advance for trucks to be availed for loading and dispatching of commodities to the planned final distribution points (FDPs).
Check all shipments to determine need for fumigation and/or spraying. This includes checking for presence of birds, rodents and other pests in the warehouse and taking appropriate action.
Establish safety and security procedures for warehouse and staff; lead or participate in Warehouse Safety Committee. Relay changes to safety standards to warehouse staff and ensure training is accomplished to meet those standards
Maintain good liaison with Transport Company, fumigation company, PNGO and other service providers.
Coordinate with other Logistics staff of the other districts for learning sharing or keeping up to date on any commodity issues.
Follow-up with the PNOG commodity team to confirm that dispatched quantities are received at the FDP’s and distribution report submission on timely manner.
Maintain coordination with program office/ regional office as needed.
Be familiar of CARE Gender policy and adhere accordingly.

III. Reporting:

Regional Commodity Logistics Manager

IV. Working Condition:

This is a District/Upzilla based position at the SHOUHARDO III Program area