Company Name: Action Contre La Faim (ACF)
Job Title: Assistant Logistics Officer
Job Type: Full Time
Number of Vacancies: 1
Job Category: NGO/Development
Deadline: 21 Jan,2017
- Bachelor Degree in relevant discipline.
- Masters/ MBA preferred.
- 1 to 2 year(s)
- The applicants should have experience in the following area(s):
Commercial, Purchase/Procurement, Supply Chain, Distribution, Logistic , Freight Forwarding/C&F
- Minimum 1-2 professional experience in Supply Chain management, Logistics, export/import and handing of CNF, freight forwarding, etc.
- Familiarity with management of SCM activities in software based platform will be an added advantage.
- MS EXCEL and other MS Office tools
- Presentation and communication skills (English and Bengali)
- Negotiating skills
- Multi-Tasking and Organising capacity
- Tk. 29858
- As per ACF policy.
- Complete and updated CV + including 2 (two) professional references
- Recent passport size photograph
Only complete files will be considered.
Only short-listed candidates will be contacted by ACF.
Please be prepared for the technical tests / interviews
Applicant must enclose his/her Photograph with CV.Application Deadline : Jan 21, 2017
Company InformationAction Contre la Faim (ACF)Address : Orin Tower, House # 23, Road # 113/A, Gulshan - 2, Dhaka 1212Business : International NGO
Dhaka- 70%, Field-30%
Job Description / Responsibility
Objective 1 : Support the Supply Chain Management Process
Understanding the market, suppliers and procurement requests, needs and context.
Preparing procurement dossiers as per ACF/Donor standards, KITLOG, guidelines, compliant for audit readiness.
Update the Procurement Follow up (PFU), Contract Follow Ups (CFU), Treasury Forecasts, Donor reports, Stock Reports, under the supervision of Line Manager
Collects and ensures the necessary information and documentation in order to prepare the purchase (PR / Quotation Request, Technical specifications, samples, designs, PFU, etc...)
Prepare submits bills and vouchers.
Acquire and provide necessary information regarding market, donors, and suppliers ensuring full transparency of Supply chain process.
Support/facilitate audit process when necessary.
Follow up of the supply chain activities of the base to ensure efficient and quick support.
Train/capacity building of base staffs on supply chain management issues. (If needed)
Archive Purchase Dossiers & Manage Archive Database.
Objective 2 : Purchase and Procurement Support (As per ACF KITLOG)
Participating in the selection of the supplier through standard procurement procedure (quotations and market assessment, defining criteria, price negotiation, assessing suppliers' documents, trade licences and VAT/TAX papers wherever applicable).
Managing the validity and the quality of the documents and obtaining the required validations.
Prepare Supply Purchase Orders ensure reception as per quality, quantity approved or requested.
Conduct market surveys, suppliers' analysis and increasing suppliers' database.
Objective 3 : Reception and Delivery (As per ACF KITLOG)
Organizing the reception of the goods/works/services ordered as per quality, quantity approved or requested.
Ensure reception and deliveries of items are met within requester's delivery dates and at stipulated locations.
Checking and validating the supplier invoices, delivery Challans, bills, etc.
Objective 4: Follow-up of Export/Import Related activities:
Follow up of the customs activities of the capital to ensure efficient and quick Export/Import management of ACF shipments.
Visit and collection of documents to government offices required for customs release: (NBR, CCIE, other govt offices and ministries, etc.,)
Closely work with CNF agent for the efficient management of Export/Import Related activities
Objective 5 : Efficient Management of SCM software (LINK):
Receive Procurement Request (PR), give feedback and follow-up the Procurement ordering process; following the Link software.
Train users/ requesters according to authorized signatory table on the LINK software use and accompanying of users.
Coordinate with Base Log for the supply from Capital or HQ in LINK
Troubleshoot and provide feedback on the development of LINK project considering Supply Chain Management activities.
Objective 6: Support to the Deputy/ Head of Logistics, additional tasks as delegated by the Deputy/ Head of Logistics.
The purchaser is responsible for :
Collaborate closely and communicate on a daily/weekly bases with the Deputy/ Head of Logistics to ensure that the support needed by the program is provided timely and efficiently (procurement need, delay of supplies, functional cost assessment for budget development ...)
Provide support to the Deputy/ Head of Logistics as needed and when requested by the Deputy/ Head of Logistics;
Other tasks as delegated.