Company Name: International Organization for Migration
Job Title: Receptionist
Job Type: Full Time
Job Category: Secretary/Receptionist
Deadline: 29 Dec,2016
Reference Code: SVN-041/2016/S - BD1
Estimated Starting Date: As soon as possible
Classification: UGS-05 (IOM Salary Scale)
Type of Appointment: Special Short Term (with possibility of extension)
Job Description / Responsibility
Under the direct supervision of Admin Associate and overall supervision of the Resource Management Officer (RMO) in Bangladesh, the successful candidate will be responsible and accountable for providing support to on-going administrative activities of Resource Management Unit.
The incumbent will be assigned to inter alia, the following tasks:
Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries with proper etiquettes;
Maintain and oversee of internal office security procedures for visitors;
Assist in the planning and preparation of meetings, conferences and conference telephone calls;
To be responsible for receiving letters, messages, documents, and dispatch them to concerned authority by keeping records.
Schedule office vehicle movement and maintain the roaster of driver and support staff;
Responsible for office library management and day to day office maintenance;
Keep Attendance and maintain Employee Movement Register.
Ensure the Front Desk area is properly maintained with a view to the image of the organization.
Answer incoming telephone calls (overseas and local), assist callers, take massages, provide information and make community referrals and direct calls to staff members
Occasional composing of documents in English & Bangla;
Perform such other duties that may be assigned by the Admin Associate and RMO.